Tips for Safe and Responsible Workplace Holiday Celebrations

The holiday season is a time for employees and employers to unwind, celebrate, and enjoy each other’s company. Office parties often include music, food, and drinks, but when alcohol is involved, it can lead to unfortunate consequences if not handled properly. Working Partners® encourages employers to keep safety in mind and follow best practices for a responsible and enjoyable holiday season at work. Here are some essential tips to ensure a safe and positive office celebration.

Set Clear Expectations Before the Event

Communicate your workplace policies clearly to employees ahead of time:

• Drug-free Workplace Policy: Make sure everyone is familiar with your company’s policies regarding alcohol use.
• No drinking and driving: Remind employees that driving under the influence is never acceptable. If someone appears intoxicated, make arrangements for alternative transportation, such as taxis or ride-sharing services, and collect their car keys if necessary.

Nine Tips for Safe Office Celebrations

1. Be Transparent
   Ensure employees know your Drug-free Workplace Policy, especially regarding alcohol at work events. Make it clear that alcohol use must align with company rules, even during social functions.
2. Post the Policy Everywhere
   Use multiple communication channels to remind employees of the policy, including bulletin boards, office emails, and paycheck envelopes. This helps set clear expectations.
3. Encourage Responsible Drinking
   If alcohol is served, encourage employees to enjoy themselves but also to act responsibly. Make sure they know they can have a good time without overindulging.
4. Provide Non-Alcoholic Options
   Make sure there are plenty of non-alcoholic beverages available. This allows everyone to participate, even those who prefer not to drink.
5. Designate Party Managers
   Remind managers that they play a role in overseeing the event and may need to enforce the company’s Drug Free Workplace Policy, even at a social gathering.
6. Arrange Alternative Transportation
   Plan ahead for transportation needs. Encourage employees to use ride-sharing services like Uber or Lyft to ensure a safe trip home if they consume alcohol at the party. Providing prearranged codes or reimbursement options can further promote their use.
7. Cut Off Alcohol at the Right Time
   Stop serving alcohol well before the party ends to ensure that everyone has a safe way home. This allows time for employees to sober up before leaving the event.

Know the Legal Responsibilities

If alcohol is served at your office event, be aware of local laws governing the use of alcohol in workplace settings. Employers should understand their legal responsibilities and take steps to minimize any potential liabilities. This information is provided by Working Parnters®, but it’s not intended as legal advice.

Conclusion

The holiday season is a time for celebration, but it’s important to keep safety and responsibility at the forefront. By setting clear expectations, offering alternatives to alcohol, and planning for safe transportation, employers can help ensure a fun and secure environment for everyone.

Working Partners® wishes all businesses a safe and joyful holiday season—one that everyone can enjoy responsibly.