What If I Miss the Deadline for My Annual DFSP Progress Report?

The Drug-Free Safety Program (DFSP) is an essential initiative that helps employers maintain a safe and productive workplace while benefiting from potential cost savings. However, missing the deadline for your annual DFSP progress report can have serious consequences. Understanding the requirements and repercussions of failing to submit your report on time is crucial to ensuring continued participation in the program.

Understanding DFSP Progress Reporting Requirements

To qualify for renewal in the DFSP, an employer must have fully implemented all required elements of their chosen program level (Comparable, basic or advanced) by the designated implementation date. Additionally, an annual progress report must be submitted to the Bureau of Workers’ Compensation (BWC) detailing the employer’s compliance with program requirements and reporting annual statistics.

The annual report serves multiple purposes:

• It acts as an employer’s annual application for DFSP renewal.
• Employers must indicate which level of DFSP participation they are requesting for the next period.
• Employers must maintain and submit any required follow-up documentation.
• The report, along with any other information submitted to the BWC, becomes part of the employer’s annual statement.

Employers that operate as an Alternative Employer Organization (AEO) or a Professional Employer Organization (PEO) must also submit a client employer list, including key details such as names, addresses, tax identification numbers, and payroll data.

Consequences of Missing the DFSP Progress Report Deadline

Failing to submit the annual progress report by the specified deadline can lead to removal from the DFSP. If an employer does not fully implement the program in accordance with approved requirements, the BWC may issue a written notice of cancellation, revoking the employer’s participation.

Employers removed from the DFSP due to noncompliance may reapply for the next program period. However, approval is not guaranteed, and the BWC may deny an application based on the circumstances of prior participation.

Impact on Financial Incentives

Employers participating in the DFSP may be eligible for a financial bonus based on their premium costs. However, to receive this bonus, employers must:

• Submit their actual payroll reconciliation and associated premium payments by the required deadline.
• Meet all additional program requirements as determined by the Division of Safety and Hygiene.

Missing the reporting deadline can result in forfeiting these financial incentives, which can be a significant loss for employers who rely on these benefits.

What to Do If You Miss the Deadline

If you realize you have missed the DFSP progress report deadline, take immediate action:

1. Contact the BWC: Reach out as soon as possible to determine if there is any possibility of an extension or late submission.
2. Submit Required Documentation: If the deadline has only just passed, you may still be able to submit necessary forms and demonstrate compliance.
3. Prepare for the Next Enrollment Period: If you are removed from the program, begin preparing early to ensure compliance for the next program year.
4. Maintain Accurate Records: Keeping all required documentation updated throughout the year can help prevent future missed deadlines.

Final Thoughts

Participation in the DFSP is voluntary but highly beneficial. Employers should prioritize meeting all program requirements, including timely submission of the annual progress report, to maintain their eligibility and financial incentives. If you have any doubts or concerns about your compliance status, consulting with the BWC or a workplace safety professional can help you stay on track.

By staying proactive and organized, employers can continue to reap the benefits of the DFSP while ensuring a safer and more productive work environment.